Why Does Messages App On Mac Keep Disappearing

12.09.2020by admin

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Why Does Messages App On Mac Keep Disappearing Iphone

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This is the possible first in a series of posts on Gmail’s idiosyncratic behaviors with Mail on Macs, iPhones and iPads.

Many of our clients who interact exclusively with their Gmail or Google Apps accounts through their Macs and iPhones have reported messages “disappearing”.

Here’s what’s usually happening: by default, when you add a Gmail account to an iPhone or iPad, there’s an option to “Archive” messages rather than put them in the trash, and it’s enabled by default, which you’d never know because iOS doesn’t show it to you unless you go back and look at the account settings after you add it.

There’s also a general Mail option to Ask Before Deleting, which is off by default.

What this means is that when you’re looking at a message, there’s an “archive” icon at the bottom of your screen where the trash usually is. And if you simply tap it once, which is easy to do unintentionally, the message vanishes from whatever folder you’re looking at it in, without any confirmation.

The message hasn’t been deleted. It’s instead in the Gmail “All Mail” folder, along with every single message that you send or receive, regardless of what other folders they may (or may not) appear to be in. “All Mail” sort of makes sense when you’re on Gmail in a web browser, and you work with labels applied to messages, rather than messages within folders.

However, “All Mail” is confusing in Mail a Mac or an iPhone, and its presence causes duplicate copies of everything to be downloaded. So we usually have it NOT appear on a Mac or an iPhone. But, if you then tap the archive message button an an iPhone or iPad, the message really does seem to have completely vanished.

So what we recommend is:

In Gmail or Google Apps on the web, go to Settings -> Labels, and in the “System Labels” section, ensure that only Sent, Trash, Drafts and Spam have the “Show in IMAP” checkbox set.
On all iOS devices you may have, go into Settings -> Mail, Contacts, Calendars and set Ask Before Deleting to on. This will require confirmation before you archive, as well as give you the option of moving the message to your Trash instead, for each message.
If you need to find an archived message, log into Gmail/Google Apps on the web and look in your All Mail folder.
If you have no need for archiving, where a message is hidden from view but is never really deleted, you can go to Settings -> Mail, Contacts, Calendars -> your Gmail account and turn Archive Messages Off. This will restore the Trash can icon.

Also, just to add to the confusion: OS X Mail also has an Archive function, but it behaves completely differently than iOS with a Gmail account. OS X Mail will create a folder called “Archive” and move the message you’re looking at there.

On Windows 10, Your Phone is an app available starting with the October 2018 Update that further integrates your phone with your computer. It's a 'window' that gives you quick access to your pictures and notifications, and it allows you to send and receive text messages. It all happens wirelessly and without you having to unlock your phone.

At this point, the new experience only works with Android phones running version 7.0+ of the mobile OS, and because it's still a work in progress features are missing, some of the functionalities are limited, and there's a good chance that you may come across errors and other problems. Thankfully, Microsoft has outlined some troubleshooting steps to complete the setup successfully and resolve common issues using the experience.

In this Windows 10 guide, we'll walk you through several troubleshooting steps to successfully connect the Your Phone app with your Android device, and we look at some details you need to know when using this new experience.

Quick Note: In addition to the Windows 10 steps, we're also outlining steps to change the settings on your Android phone, and because the experience isn't the same across devices, it's likely the settings in this guide will be a little different on your phone. If you can't find a particular option, it's recommended to check your manufacturer support website for more specific steps.

How to fix connection errors with Your Phone

If you're getting the 'We can't connect to your phone' message on your computer, then it means that something is preventing the connection between the two devices.

Here's a list of obvious (and not so obvious) things that you can try to get your PC connected with your Android phone:

Verify network connectivity

Your computer and phone won't connect unless the two devices can communicate. On your mobile device, swipe down from the top, and confirm that it's connected to the same wireless network as the computer you're trying to connect.

Also, you should make sure that your computer can connect to the internet. (If you can load a web page on the web browser, then your device is connected.)

Disable blocking features

If you're still unable to connect, then it could be a feature blocking the connection. On your phone and computer make sure that airplane mode is disabled.

On Android, use these instructions to disable Airplane mode:

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Open Notifications.
Tap the Airplane mode button to turn it off.

On Windows 10, use these instructions to disable Airplane mode:

In the bottom-right corner of the taskbar, click the Network icon.
Turn off the Airplane mode button.

Turn off a metered connection

The Your Phone app doesn't work over a metered connection. If you're using a limited connection, you must disable the feature to allow the communication between devices.

On Android, use these instructions to disable a metered connection:

Open Settings.
Tap on Data usage.
Tap on Network Restrictions.
Turn off the toggle switch for the connection.

If you're using the Data saver feature, in the 'Data Usage' page, disable the feature as well.

On Windows 10, use these instructions to disable a metered connection:

Open Settings.
Click on Network & Internet.
Click on Status.
Click the Change connection properties link.
Turn on the Set as metered connection toggle switch.

Disable battery saver on your PC

If you're using the Windows 10 battery saver feature, either plug your computer to a power outlet or do the following:

Open Settings.
Click on System.
Click on Battery.
Turn off the Battery saver status until next charge toggle switch.

Alternatively, you can also click the battery icon, in the bottom-right corner of the taskbar, and use the slider to select a battery mode other than Battery saver.

Confirm Microsoft account

The new phone experience works using a Microsoft account, which means that you need to make sure that you're signed in to the Your Phone Companion app (on your Android device) using the same account that you're using on your PC.

On Android, use these steps to confirm your Microsoft account:

Open the Your Phone Companion app.
Tap the Settings (gear) button in the top-right.
Tap on Accounts.
Sign in with your Microsoft account as necessary.

On Windows 10, use these steps to confirm your Microsoft account:

Open Settings.
Click on Accounts.
Click on Your Info.
Verify that you're using the correct Microsoft account.

If you're using a local account on Windows 10, then Your Phone experience will not work.

Allow app in the background

If you're blocking the Your Phone app from running in the background, you won't be able to connect to your phone. You can make sure that you're allowing the app in the background using these steps:

Open Settings.
Click on Privacy.
Click on Background apps.
Turn on the Your Phone toggle switch.

Disable Do not disturb feature

During the initial setup, the app sends a notification to your phone, and if you're using the do not disturb feature on your Android device, you won't be able to complete the setup.

On Android, use these steps to turn off the do not disturb option:

Open Notifications.
Tap the Do Not Disturb option.

Share experiences

If you're getting the 'We can't connect to your phone' message, it's also possible that either the 'Share experiences' feature is disabled or there are problems with your Windows 10 account.

To resolve problems with the Share experiences feature, do the following:

Open Settings.
Click on System.
Click on Shared experiences.
Turn on the Share across devices toggle switch.

While in the 'Shared experiences' settings, make sure that you're account is working correctly. If under 'Accounts,' you see a Fix now link, click the link and follow the instructions to resolve the issue.

How to fix 'Check your phone' message with Your Phone

If you see the 'Check your phone' message while trying to set up the app, you may need to change the notification settings on your phone using these steps:

Open Settings.
Tap on Notifications.
Tap on the Your Phone Companion app.
Turn on notifications for the app.

How to fix missing text messages problem with Your Phone

The Your Phone app currently supports access to photos and text messages. However, if you do not see all the messages, it's likely that they were sent using Rich Communication Services (RCS), which is a service not supported in the Windows 10 app.

If you want to see all your messages, you need to disable the RCS feature on Android using these steps:

Open the default messaging app.
Tap the menu (three-dotted) button in the top-right.
Tap on Settings.
Tap on Advanced (or More settings).
Turn off the toggle switch for Chat features, Push messages, RCS messages, or Advanced messaging.

How to reset the Your Phone app on Windows 10 and Android

Alternatively, you can reset the app to resolve most common issues connecting your computer with your phone.

On Android, use these steps to reset the Your Phone Companion app:

Open Settings.
Tap on Apps.
Select the Your Phone Companion app.
Tap on Force Stop.
Tap on Storage.
Tap on Clear Cache and Clear Data.

On Windows 10, use these steps to reset the Your Phone app:

Open Settings.
Click on Phone.
Click the Unlink this PC option.

Then you can reset the app using these steps: Apps on mac won'.

Open Settings.
Click on Apps & features.
Under the 'Apps & features' section, select the Your Phone app.
Click the Advanced options link.
Click the Reset button.

Once you've completed the steps, re-launch the app, set up the experience one more time, and this time, it should connect to your Android device.

Information you need to know about Your Phone

While the above troubleshooting steps can help to fix most problems setting up the Your Phone app, the experience is still a work in progress, which means that some features and functionalities are limited or they're yet to be implemented.

You won't see all your pictures

Why Does Messages App On Mac Keep Disappearing

For instance, to reduce network usage and optimize performance, the Your Phone app only shows the 25 recent images from your Android device.

In addition, only the images within the 'Camera Roll' and 'Screenshots' folders will be available. If you're saving pictures on a different location, they won't appear on your desktop app.

Missing photos and videos from text messages

The Your Phone app is still a work in progress, and at the time of this writing, it doesn't include support for viewing or sending media in MMS messages. (In future updates, Microsoft is expected to bring this functionality.)

Inconsistent incoming text notifications

When using the Your Phone app, you'll notice that only some of the notifications for incoming text messages, but not for all of them. The reason is that when you close or minimize the app, there's a delay before text notifications appear in Action Center.

It's expected that this behavior will improve over time, but in the meantime, you can check all your incoming text using the Your Phone app directly.

More Windows 10 resources

For more helpful articles, coverage, and answers to common questions about Windows 10, visit the following resources:

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