Rules For Mail App On Mac
To add a rule in Mail, open Mail preferences (Mail Preferences or ⌘ +,) and go to the Rules pane. The Apply Rules function applies to all rules whose 'Active' checkbox is ticked. Feb 18, 2020 Best Apps for Mac Best mail apps for Mac in 2020 If the stock Mail app on Mac doesn't work for you, there are plenty of alternatives. Lory Gil and Bryan M Wolfe. 18 Feb 2020 3 Emailing is probably the activity we do the most on our computers. Even if you don't work on a computer during the day, you probably sit down in front of it to check your. May 10, 2019 In Mail, click on the email that you want to sort. Optionally, hold down the Command Key on your Mac's keyboard, then click multiple messages to sort more than one email into a folder at once. Click the Move to. Click on the folder to which you want to send the message or messages. Sep 30, 2018 If you want the best email app for macOS, and you want more features than Apple Mail, I would have to recommend Spark for Mac. It has a great design, a. In the Mail app on your Mac, choose Mail Accounts. Select the account, then deselect the Mail checkbox. Now the account’s messages are not shown in Mail. To use the account again with Mail, select the Mail checkbox; the account’s messages are shown.
After Gmail, Microsoft Outlook is the most popular email provider out there. The enterprises love the Microsoft Outlook due to its close integration with the Office 365 package. As for consumers, Microsoft has done a commendable job with storage, cross-platform availability, and features.
The Outlook app is available on iOS, Android, Windows, macOS, and Web. The company purchased the popular Acompli app and Sunrise calendar to speed-up the development of the mobile app. In short, there are adequate reasons to use Outlook over the rivals for personal use. But with only 15GB of free storage, you might run out of storage. And with the growing trend of unnecessary marketing emails and spam, it’s harder than ever to filter out the relevant emails from the email junk.
Microsoft does offer Focused Inbox function, but it’s limited to filtering out relevant emails for the user. Another useful addition is Outlook Rules. It’s Outlook’s version of IFTTT. With Rules, one can create multiple automation to move certain emails to archive or delete the mails section.
In this post, we will guide you through the Outlook Rules function, and we will create some rules to auto-delete and auto-archive emails from Outlook. The post will also cover another Outlook bonus trick to unsubscribe irrelevant emails from one place. Let’s get started.Download Microsoft OutlookCreate Auto-Delete Rule from the Email
First, the Rules function is only available on Outlook Windows/Mac app and Outlook Web. In this post, I will mention the steps for the Outlook web version.
Step 1: Open Outlook web and sign in using Microsoft account credentials.
Rules For Mail App On Mac Download
Step 2: Select an irrelevant email and open it.
Step 3: Tap on the three-dot menu and select Create Rule.
Step 4: Create a rule to move the messages from the sender to Deleted Items. Free music maker apps for mac.
After that, all the emails from the sender will move to the deleted inbox directly. You can still access them from the Deleted Items menu in the folders.
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Read MoreCreate Auto-Delete Rules from Outlook Settings
The scenario above moves all the emails from the sender to deleted items, but what if someone wants to delete emails with certain subjects or certain keywords from the message body.
For example, I don’t want to receive the loan offers, Corona virus updates, or any other marketing junk from my bank. However, I do want to receive the monthly statement and credit card bill in my mail. So, how to set up such rules? Follow the steps below.
Step 1: Open Outlook web and head to Settings.
Step 2: View all Outlook settings, and it will pop out the dedicated settings menu.
Step 3: Select the Rules option and select Add new rule.
Step 4: Let’s name it Bank Rules and add a condition.
Step 5: Add keywords that no longer are relevant to you, I have added the message terms such as Loan, EMI, etc.
Step 6: Create a rule to move all the emails to the delete folder and hit save.
Now, whenever you receive the emails with Loan, EMI, or Important keywords, they will be automatically moved to the delete folder.
Let’s create another useful rule. Shall we? Every company out there is sending out Coronavirus-related emails to users. While I applaud their efforts, sometimes it gets tiring to read news about the deadly virus daily. With the help of Outlook Rules, you can auto-delete those mail before it reaches you.
Step 1: Open Outlook web and navigate to Settings > Mail> Rules.
Step 2: Let’s give the new rule ‘Coronavirus’ name and add conditions.
Step 3: Add conditions such as if the message body includes keyword ‘Coronavirus,’ ‘COVID-19,’ and then move those emails to the delete folder.
Outlook Rules are a powerful function, and the possibilities are endless. Here is how I use it. Whenever I’m on a holiday trip, I create a rule to move all the incoming emails to a ‘During Travel’ folder and never get interruption during the family time.
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Read MoreUnsubscribe Irrelevant Email Senders
The auto-delete function is useful when you want to filter out relevant emails from the bogus ones. But what if you want to stop receiving emails from the sender completely. Well, you can always use the unsubscribe option from the email.
But finding that tiny unsubscribe button in every mail can be time-consuming and boring. Thankfully, with Outlook Web, you can see all the email senders with a unsubscribe button in one place.
Step 1: Open Outlook web and head to Settings.
Step 2: Navigate to Mail > Subscriptions.
Step 3: Here, you will see the list of email senders with a big unsubscribe button.
Step 4: Unsubscribe the unnecessary ones from the menu, and you can also tap on the three-dot menu to block the sender.
I use this feature once in a quarter to remove the irrelevant emails from the list.
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Click here to see our outlook articles pageUse Outlook Like a Pro
Microsoft Outlook packs an excellent Rules function. You can use it to auto-delete, auto-archive, incoming mails, move them to different folders for a certain time, and even unsubscribe the unnecessary sender from the single menu. The solution mentioned above has worked like a wonder for us. Have you figured out a different solution that doesn't involve any third-party app?
Next up:Outlook lets you create custom signature for better personalization. Read the post below to learn how to set it.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read NextHow to Add and Edit Signatures in Outlook Web, Desktop and PhoneAlso See#Microsoft #outlook
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