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When everyone has to stay at home and work remotely for an indefinite period of time, it could feel pretty isolating: no chit-chat, no in-person brainstorming or spontaneous ideas, no Friday night get-togethers, etc.
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Luckily, high-speed internet is nearly ubiquitous today, and the rise of video conferencing software means we’re always just a click away from any meaningful conversation.
The problem for most teams and companies right now, however, is to find the best free conference call services (or paid) for their particular needs as well as supplying everyone with the right video conferencing equipment. How do you go about it? Let’s explore.
What Are The Best Video Conference Tools?
There are so many online meeting apps available today that it’s easy to get lost in the variety. So you need a structured approach to compare the options available and choose the one that suits your needs the best.
And once you find the right call tools for you, you can keep using them far beyond the current stay-at-home environment. After all, consider how much more effective it would be to simply hop on a call than travel to visit your clients in person. You could also think about extending the work-from-home policy indefinitely, giving your employees more freedom in managing their days. Anyway, here are some qualifying categories to help you choose the best conference call service.
Video and audio quality. Delivering a perfect picture and crisp sound to dozens of participants in real time is no easy feat, and some web call tools do better than others. It’s important to try a few options under different conditions (e.g. home WiFi, mobile LTE network) to pick one with the best video quality available.
Screen sharing. One of the most useful features that you’d be likely to use every day at work is sharing your screen with others — for example, running a presentation or walking someone through a certain issue.
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Screen recording. Not everyone can attend every meeting, and it’s generally considered to be a waste of time to repeat yourself. So the ability to record your presentation once could yield benefits for a long time. Plus, it’s a great way to make communication in your company more transparent overall.
Number of participants. Depending on how you want to make video calls, the amount of people you’re able to invite is an important constraint. Do you want to keep it small and go with free video conferencing or do you occasionally hold company-wide meetings with dozens or hundreds of participants? The answer will largely determine the free conference call app you need.
Price. Since video conferencing software is so difficult to create, it’s no wonder that most of it is not free. If your team is small, you might be able to squeeze into some free online calling plan, but otherwise most apps charge a set price per certain number of seats per month.
Interface. The usability of some free web conferencing tools leaves much to be desired. Thus, it’s important to pick a tool that doesn’t require a lot of training and is naturally easy to use.
Platform availability. As the work today is done from anywhere, an ideal video conference app would be accessible natively from desktop, but also from mobile devices and the web.
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Now let’s look at some of the best conference call services on the market right now through the prism of these requirements.
Incumbent: GoToMeeting
As one of the original players in the video conferencing space, GoToMeeting (founded in 2004) is still considered to be a frontrunner by many. This video conferencing software features a straightforward UI that anyone can pick up right away and lets you share your screen and even record meetings (on a Business plan). While not a call free online tool, GoToMeeting costs a reasonable $12 a month on a Professional plan and $16 on a Business one. Full-featured mobile apps are also a great plus.
Challenger: Zoom
Since the start of the pandemic, Zoom probably has been discussed more often than any other app for its suitability to the work-from-home environment.
On the positive side, Zoom has been praised for its call quality, both video and audio, user-friendly interface, the ability to run meetings for free with up to 100 participants (for up to 40 minutes), the screen-sharing as well as screen-recording (for paid users only) functionality.
As for the negatives, Zoom has recently been criticized for its attitude towards privacy and user security. In addition, the paid plans are per host per month and could get pretty expensive if you want to have multiple hosts or run a meeting with more than 100 people.
Office 365 users: Microsoft Teams
Those who use Microsoft Office 365 on a daily basis don’t have to look far for a viable option for free calling online. They can already use the Microsoft Teams collaboration software that comes together with the Office suite.
Microsoft Teams is natively integrated with other Microsoft apps, which makes it easy to send invites to your colleagues via Outlook, for example. This secure video conferencing software supports up to 10,000 participants and has some interesting features, such as blurring the background and putting the speaker in focus — perfect for those work-at-home moments when all kinds of stuff can be distracting in the background.
Small teams: Skype
So far the apps reviewed above have mostly targeted medium and large-sized companies. But what if your team is just a few people working remotely and you don’t need any extra bells and whistles?
Skype is a free video conferencing software you might’ve only used in your personal life before, but it actually works great for small teams too. The app is stable and truly multi-platform. The quality is good, and screen sharing is available.
The only limits are video calls that can handle up to 10 people and the price you have to pay for Skype phone if you want people dialling in from a landline (plans are quite affordable). As a bonus, since acquiring Skype, Microsoft has done a good job at integrating it into its own software ecosystem.
Free: FreeConference
When it comes to any type of software, free is the most powerful feature. Similarly, once you know you need a free conference call app, you should definitely give FreeConference a try.
FreeConference allows you to call free online (international dial-in plans are available) and hold online meetings over video with up to five participants. The app works seamlessly just over the browser and doesn’t require any installations. And it’s free!
How to get your Mac ready for video calls
When you feel like you’ve found the best free conference call service, your next step should be ensuring that your Mac is up to the task as well. After all, it could’ve been a while since the last time you gave your Mac a marathon video conferencing workout.
First, check that your Mac camera is working properly. If it’s not, refer to this handy step-by-step guide to fix it. Second, inspect your WiFi connection. Streaming video requires a lot of bandwidth, so it’s good to make sure that your desk is right at the optimal WiFi spot in your home. How would you know that?
WiFi Explorer is a robust wireless connection analyzer that can not only show you the strength of your reception in any corner of your home but also help you troubleshoot and suggest optimal changes to get the best results possible. Use this app to rearrange your modem or even move your workplace in a way that gets you maximum internet speed.
The real secret for productive meetings
After you choose the best conference call service and configure your camera and WiFi, you’ll soon find yourself drowning in meetings, which will be coming at you from all sides. How do you make sense and keep track of all the notes and to-dos?
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iMeetingX is an all-in-one, get-things-done solution for managing meetings of any kind. This straightforward but powerful app blends together the ability to plan ahead, assign tasks, track progress, manage people, and more. iMeetingX is the first step to truly effective team collaboration you need to make.
How to share video recordings
Recording meetings and saving them to your shared cloud drive is a great way to promote transparency and make sure everyone in the company is on the same page. Lots of video call tools would let you record the meeting at the click of a button, but doing even the most simple edits to those videos is a complete mystery to most.
Capto is a simple screen recording and (most importantly for us) video editing app that you can use to improve your meeting videos. Easily cut out waiting time, long pauses, add annotations, create transitions, and more. Plus, sharing or uploading your video to your storage (even using FTP/SFTP) after you’re done is possible with just a single click.
As you can see, there are plenty of options to choose from when it comes to online meeting software, from traditional players like GoToMeeting to lightweight and free online calling tools like FreeConference. Just don’t forget to make sure your internet connection is as fast as it can be with WiFi Explorer, take extensive notes with iMeetingX, and lightly edit your videos later with Capto.
Best of all, WiFi Explorer, iMeetingX, and Capto are available to you absolutely free for seven days via Setapp, a platform with more than 180 top-grade Mac apps for your team. Explore the curated selection today and see what your process has been missing all along!
Connect to videoconferences
You can use Skype for Business to make video calls to videoconference room systems and multi-point conferences on the IU Video Bridge. For more, see ARCHIVED: Create or join a '23' video bridge conference at IU.
UITS Collaboration Technologies retired the '23' video bridge (Pexip) on December 23, 2019. This includes all conferences that begin with the prefix 23- as well as the bridge.iu.edu and uits.iu.edu/bridge sites. Zoom has replaced the Pexip videoconferencing service; for more about moving your virtual meetings to Zoom, see Get started with Zoom.
While it is not possible to migrate a 23- conference number to the Zoom service, you can customize your Zoom Personal Meeting ID; for more, see What is Personal Meeting ID (PMI) and Personal Link?Examples of possible video calls:
- Connect to Video Bridge 231820: Enter
[email protected], and then right-click the contact that appears and select Start a Video Call. - Connect to the videoconference room system called
Bl-uits-cib-125: Enter[email protected], and then right-click the contact that appears and select Start a Video Call. - Connect to an E.164 number: Enter
<e.164>@vc.iu.edu(replacing<e.164>with the E.164 number to which you want to connect), and then right-click the contact that appears and select Start a Video Call. - Connect to the copybird, a toy parrot that repeats whatyou say: Enter
[email protected], and then right-click the contact that appears and select Start a Video Call. (This allows you to test your equipment.)
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About the presence status of a conference or room
Presence status indicators are not always accurate for certain @vc.iu.edu addresses. For instance, a search for [email protected] will always show as offline, even though the call can be completed. On the other hand, green (Available) status merely indicates that the particular endpoint is registered to the vc.iu.edu gatekeeper/SIP registrar server. A system may display Available status when it is actually in a video call with another system.
Bandwidth and resolution
Because of a technical limitation, video calls to any @vc.iu.edu address have a maximum resolution of 320x240 CIF resolution.
video calls to any @vc.iu.edu address currently consume 384 Kbps bandwidth. You cannot modify this speed.
Share your screen
Participants using videoconferencing room systems can present their computer images to the videoconference.
Because of a software limitation, participants cannot present computer images to @vc.iu.edu addresses using the Share button.
Find a videoconferencing room or Video Bridge
H.323 room systems are not part of Active Directory, and therefore do not appear in the Exchange Global Address List. Green screen software for photos mac youtube. To find the system name of the videoconferencing room system you wish to call or to reserve a videoconferencing room, see Reserve a videoconferencing room at IU.
Invite multiple contacts at once
In , to instantly create a multi-point call between individuals, you can select multiple contacts, and then right-click and select Start a Conference Call or Start a Video Call.
Unfortunately, an H.323 room system or a Video Bridge conference cannot join a conference call that you create using this method. If you need to mix and videoconference room systems in a call, use the IU Video Bridge.
Get help
For help or to learn more, contact UITS Learning Spaces Support ([email protected], 812-856-2020). Role playing apps for mac.
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To learn how to perform common tasks in Skype for Business, see UniCom. Also, see Skype for Business help center.